Support for UkrainePrivacy Policy
Please read the Council’s general Privacy Notice as well as this notice; it is available here.
What we do
We undertake the delivery of Adult Community Education throughout Dorset, including education funded by the government.
Please also refer to the Education & Skills Funding Agency Privacy notice here and the Learning Records Service Privacy notice here.
The purposes we use your personal information for
We will collect and process your personal information to provide these services to you.
This will include:
- Assessing your application for a course
- Assessing whether you meet any eligibility criteria for a course and/or public funding
- Undertaking returns to the government in respect of publicly funded education provided to you
- Providing you with the necessary support to help you achieve your learning goals
The personal information we collect and use
We only obtain and use the information we need to provide our services to you. We do obtain and use special category information.
The law we use to process your personal information
The main legislation that provides us with the statutory basis to deliver our services is: Legal obligation: it is required by law under the Apprenticeships, Skills, Children & Learning Act 2009
The Data Protection Leglisation conditions we meet
The conditions that we use to process your personal information are:
- Contract: the processing is necessary for a contract we have with you, or because you have asked us to take specific steps before entering into a contract with you
- Legal obligation: the processing is necessary for us to comply with the law (not including contractual obligations)
- Consent: you have given consent for us to process your personal data for a specific purpose, or purposes
Our service also needs to use sensitive personal data also called “special category data” which requires more protection to keep it safe. This is often information you would not want to be widely known and is very personal to you. It includes:-
- Ethnicity
- Physical or mental health
- Criminal history (for individuals with unspent criminal convictions)
- Employment Status
- Prior qualifications
- Date of birth
- Emergency contact data
- National Insurance Number
We will take extra care of this data. The legal reason for us to collect and use this personal information is:
- Contract: you have entered into a contract with us
- Legal obligation: it is required by law under the Apprenticeships, Skills, Children & Learning Act 2009
Who we may share your information with
We use a range of organisations to either store personal information or to help deliver our services to you. Sometimes we have a legal duty to provide your personal information to other organisations, for example the Education & Skills Funding Agency. We may also share your personal information with these organisations:
- The Awarding Organisation of any exam you undertake
- An approved third party contractor who will contact you in order to collect information on the impact and outcomes arising from your learning with us
- Taxi companies or childcare providers where we organise these for you
- If applicable, the Student Loans Company in connection with grants, fees, loans & bursaries
- If applicable, other third party agencies who referred you to Skills & Learning, in order that we can provide them with confirmation of your attendance and progress on your course. These could include:
- JobCentre Plus (for referrals only)
- Government Funded Training Providers
- National Careers Service
- The NHS (Track and Trace), if needed, in order to help contain clusters and outbreaks during the coronavirus pandemic
The personal data that is shared will always be limited to what the other organisation needs to meet its requirements or deliver its services.
Your information will not be disclosed to any other organisations, except where we are required and allowed to by law.
How long we keep information about you
We will retain this information for as long as it is required for these purposes and in accordance with the Apprenticeships, Skills, Children and Learning Act 2009. This will be for a period of between 7 and 13 years.
When you enrol with us you will be given a personal Office 365 account, you may use office applications and teams to engage in your learning during your time with us. When you leave you will have access to your account for 90 days to allow you to copy any data you wish to keep before your account is removed and you will no longer have access to Office 365.
To help you stay safe online please refer to our information on Staying Safe Online
Do you transfer personal information outside of the UK?
Most of your personal information is stored on systems in the UK, but there may be some occasions where your information leaves the UK. This may be because it is stored in a system outside of the European Economic Area (EEA), or we need to send it to an organisation that is outside of the EEA.
We must have additional protections on your information if it leaves the UK. These range from secure ways of transferring data, to making sure we have robust contracts in place with organisations who hold information for us.
This information is correct at time of publishing March 2024.
